Last Updated: 13 November 2025

1. Introduction

THEMODERNIST LTD (trading as The Modernists) is committed to safeguarding your privacy and protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and secure your personal data when you:

• Use our website (www.themodernists.co)

• Access our mobile or web application (the "Modernists Platform")

• Interact with our memberships, services, or community experiences (collectively, the "Services")

By using our Services or registering as a member, you agree to the terms of this Privacy Policy, including the sharing of your information with approved partner venues and event collaborators as described below.

2. Information We Collect

We collect information to deliver membership services, facilitate venue access, enhance your experience, and meet legal obligations.

2.1 Information You Provide

You may provide personal information directly to us, including:

• Personal details: name, email address, phone number, date of birth

• Account details: username, password, login credentials

• Payment and billing information

• Profile information: job title, company, biography, interests, preferences

• Communication preferences

• Information shared within community groups or when contacting us

• Images or profile photos uploaded to your account

• Additional data provided during membership applications (including B2B admin approvals)

2.2 Automatically Collected Information

When you access our Services, we automatically collect:

• Device and technical information: IP address, browser type, operating system, device model

• Usage data: pages visited, features used, time spent, interaction logs

• Location data based on IP or device permissions

• Cookies and similar tracking technologies (see Section 8)

3. How We Use Your Information

We use your information to:

• Provide, operate, and improve our Services and membership platform

• Facilitate bookings, venue access, and community events

• Personalise your member experience

• Process payments and manage subscriptions

• Communicate updates, invitations, and essential membership information

• Verify identity and assess membership applications (including Business Key applicants)

• Support partner venues in managing check-ins, security, and guest access

• Conduct analytics and improve our platform performance

• Comply with legal obligations and enforce our Terms & Conditions

We process your data on one or more legal bases: contractual necessity, legitimate interest, consent (e.g., marketing, venue-sharing), and legal compliance.

4. Sharing Your Information

We only share your information where necessary to provide our Services.

4.1 Partner Venues and Experience Providers

By becoming a member of The Modernists, you acknowledge and agree that we share relevant information—such as your name, membership tier, profile details, and booking information—with partner venues, private members clubs, co-working spaces, hospitality venues, and event providers.

Partner Venues may also track certain information relating to your activity, including:

• number of visits you make to their venue;

• your spend with them (e.g., food, drink, services);

• whether you convert into a full-time or direct member of their venue;

• any attendance or participation data relevant to venue access.

Partner Venues can view limited member information through our web-app, including basic profile details necessary for event and pass booking management. This may include your name, profile photo, membership tier, and relevant booking history.

This sharing is required to:

• verify your membership and identity;

• facilitate bookings and secure access;

• manage guest lists, reservations and event participation;

• support operational, security, and compliance requirements.

Membership use constitutes explicit consent to this information sharing.

4.2 Service Providers

We may share data with trusted third-party providers who support our operations, including:

• Hosting and infrastructure services

• Payment processors

• Communication and marketing platforms

• Analytics and customer support services

4.3 Business Partners

We may share limited information when collaborating on joint events, curated experiences, or exclusive member offers.

4.4 Legal and Compliance

We may disclose personal data when required by law, court order, regulatory authorities, or where necessary to protect our rights, members, or property.

4.5 Community Interactions

Certain profile elements—such as your name, photo, profession, and membership type—may be visible to other members within the Modernists Platform, community groups, or event-specific lists.

5. Your Rights and Choices

Under UK GDPR and applicable data laws, you have the right to:

• Access your personal information

• Correct inaccurate or incomplete data

• Request deletion of your personal information

• Withdraw consent for processing activities that rely on consent

• Restrict or object to certain forms of data processing

• Move or transfer your personal data (data portability)

• Opt out of marketing at any time

To exercise your rights, contact us at info@themodernists.co. We may need to verify your identity before completing your request.

6. Security

We implement appropriate technical and organisational security measures, including:

• Encrypted communication channels

• Secure servers and access controls

• Internal policies limiting access to personal information

However, no system is completely secure. You acknowledge that information is shared at your own risk.

7. Retention of Information

We retain your personal data for as long as necessary to:

• Provide the Services and maintain your membership

• Resolve disputes

• Comply with legal, tax, or regulatory obligations

• Enforce our Terms & Conditions

When your membership ends or your account is deleted, we will retain only the information required for legitimate business or legal purposes and securely delete all other data.

8. Cookies and Tracking Technologies

We use cookies, pixels, and similar technologies to:

• Improve your browsing experience

• Analyse usage and platform performance

• Personalise content and recommendations

You may adjust your cookie settings through your browser. If cookies are disabled, some platform functionality may be limited.

9. International Data Transfers

Your information may be transferred to servers located outside the UK or EEA. Where this occurs, we ensure appropriate safeguards are in place—such as Standard Contractual Clauses—to protect your data.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Significant changes will be posted on this page with an updated “Last Updated” date. Continued use of our Services following any changes constitutes acceptance of the updated policy.

11. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact our Data Protection Officer:

Data Protection Officer Email: melissa@themodernists.co
Company: THEMODERNIST LTD